Five Things Every Entrepreneur Should Outsource Right Now

With apologies to Sheryl Sandberg, before we “ban bossy” it would be really great to ban the exaltation of “busy” for today’s entrepreneurs. Especially for women entrepreneurs who try to embody Superwoman by doing all the things, all the time.

Busy becomes synonymous with successful, hard working and dedicated instead of the dark side symptoms of overworked, exhausted and burnt out.

One of the best ways to reclaim “busy” is to embrace delegation so that the same volume of work gets accomplished in less time with less blood, sweat and tears. Here are my 5 areas where entrepreneurs should begin outsourcing right now:


1. Content distribution

Once you’ve written the article, created the video or designed the infographic hand the content over to your team for distribution. They should be able to manage editing, posting, emails, SEO, social media and any advertising. Not only will this save you lots of time but it also ensures that the content you’re creating reaches a wider audience.

2. Scheduling

Email threads for scheduling a call are notoriously long and annoying. Time zones, 30 minutes or an hour, what number to call, will it be recorded, Skype ID…there are so many details that it’s easy to suck up more time than the call actually takes. Instead, you can automate by setting up scheduling software that syncs to your calendar and have an assistant manage tasks like follow-up, email reminders and changes.

Be sure to specify exactly what information you need to see before a meeting and you’ll reduce wasted time and improve your efficiency as well.

3. Non-essential email

Speaking of email…do you really need to know every time someone unsubscribes? An order is processed? A comment appears? Identify which emails for you are not urgent or essential and either filter them directly into folders (Gmail makes this easy to “mark as read” and “archive to folder” in one step) or have those emails directed to a team member. Think of customer service inquiries for password resets, software updates, invoices…I’m willing to bet you can reduce the email inflow by 50% or more.

4. Tedious, repetitive tasks

Everyone has a task or 3 that is just so boring and we procrastinate on and despise doing. It might be reconciling receipts, filing, website updates or scheduling social media posts. By outsourcing these tasks your business will not only get done tasks done more regularly but also save you the time and energy you currently spend dreading them.

This is often called living in your “zone of genius” instead of spending time in the zone of stuff that needs to get done. I like to think back to the very first job I ever held – could I still do that job? Sure. Is it the best use of my time? Not anymore.

5. Areas of Weakness

The amazing book Strengths Finder 2.0 makes a persuasive case for focusing on the things you do well instead of attempting to improve your weaknesses.

Being well rounded is overrated. (Click to tweet)

You might never be brilliant at website coding and that’s okay. Hire someone who can code in their sleep. Maybe you don’t have an eye for creating pretty graphics and designing badges. Alright, find someone who loves to play in Photoshop and outsource it!

Because we’re often stubborn entrepreneurs (and proud of it!) it’s easy to be entrenched in thinking “I can do this!” but the question you should be asking is, “Am I the best person to do this in my business?” Start with that mindset and look over these 5 areas and all over your business for tasks, projects and areas of responsibility you can outsource.

Now it’s your turn: Your actionable is to find one task in your business that you can start outsourcing today. Identify it, make it happen, and let us know in a comment below what it is and how you’re delegating it. Your idea could be a great help to someone else reading this!


Kelly Azevedo has worked in start up, growing, six figure and million dollar online businesses with a variety of entrepreneurs. She’s managed programs varying from private client coaching and small groups all the way to larger programs serving hundreds of clients simultaneously. Currently the Community Manager and resident systems expert in the Conquer Club with Natalie MacNeil, Kelly is familiar with team building, launches, systems and behind the scenes support of these successful entrepreneurs. Kelly has created easy to implement and powerful systems to change your business and life at She's Got Systems.

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4 thoughts on “Five Things Every Entrepreneur Should Outsource Right Now

  1. Great article Kelly! My favorite is #5. Seriously, why do we always try to learn EVERYTHING? I really just want to be good at what I love, screw the rest. xo

  2. That’s a hugely useful article, beautifully presented in a time-saving manner.

    It reminds me of Sogyal Rinpoche who pointed out that, very often, being busy is a supreme form if laziness – a way of avoiding the real stuff in our lives.

    I think what I need to outsource is checking out Face Book. Maybe hire a teen-ager to look at it for me?

  3. Great article!!!! For #1, is this something you would get a VA to do? If so, what would you recommend I search for so that I could hire a suitable VA for content distribution? I want to make sure I hire someone who is an expert in this! Thanks!

  4. As an entrepreneur and someone involved in a sales outsourcing company, this article resonates deeply with me. It is inconceivable to think that everyone is skilled in every facet of business, yet we often times unconsciously ask that of startups or entrepreneurs. Time is so valuable, and peoples gifts and abilities are so valuable.

    Being able to free up that valuable time for people by outsourcing their sales to us and enabling them to work on things they are skilled at is one of our favourite part of the job. Serving clients in that practical way is amazing. I believe more and more that outsourcing tasks and competencies is the way of the future for business and entrepreneurs. This is a great article, thank you for sharing.

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